Inventory Systems

Discussion in 'Miscellaneous Equipment' started by Renato Tonelli, Oct 1, 2008.

  1. Renato Tonelli

    Renato Tonelli Subscriber

    Messages:
    684
    Joined:
    Jan 26, 2007
    Location:
    New York Cit
    Shooter:
    Multi Format
    Which inventory system are you using to keep track of your equipment and negative files - Exel, FileMaker Pro...?

    Things are getting out of hand, especially on the negative files front...
     
  2. Steve Smith

    Steve Smith Subscriber

    Messages:
    9,082
    Joined:
    May 3, 2006
    Location:
    Ryde, Isle o
    Shooter:
    Medium Format
    Envelopes, shoe boxes, scribbled notes.


    Steve.
     
  3. JBrunner

    JBrunner Moderator Staff Member Moderator

    Messages:
    7,075
    Joined:
    Dec 14, 2005
    Location:
    Basin and Range Province
    Shooter:
    8x10 Format
    Equipment: Large cameras are arranged as obstacles, to keep me limber. Storage cabinet for smaller items. Items are arranged by functionality and usage, and to exercise hand eye coordination and low light vision capability.

    Negs: File cabinet. Negatives are arranged autobiographically.

    :tongue:
     
  4. BrianShaw

    BrianShaw Member

    Messages:
    6,658
    Joined:
    Nov 30, 2005
    Location:
    Los Angeles,
    Shooter:
    Multi Format
    Similar for me... except shoe boxes are supplemented with large Rubbermaid tubs and a file cabinet, and most of the scribbled notes are illegible.
     
  5. 2F/2F

    2F/2F Member

    Messages:
    8,004
    Joined:
    Apr 29, 2008
    Location:
    Los Angeles,
    Shooter:
    Multi Format
    memory

    Problem is that my memory stinks.

    I am very good with organizing digital pix. My archiving system is easy to navigate and very impressive to most digital photographers. The problem with film is that I often let it sit a very long time before developing it, so really have no idea exactly when the stuff was taken.
     
  6. mjs

    mjs Member

    Messages:
    1,123
    Joined:
    Mar 15, 2005
    Location:
    Elkhart, Ind
    Shooter:
    Multi Format
    Equipment's easy -- it sits in a Rubbermaid cabinet and if I want to see what I've got, I open the front door. :smile:

    Negatives: 35mm and 120 are in negative sleeves, in binders, sitting on a shelf. Earler negatives to the left, later to the right. When the shelf fills up I'll find another one. 4x5 are in sleeves in drawers in an old oak library card catalog box I bought at an estate auction. beautiful piece and I'll never shoot enough 4x5 negatives to fill it up. The 5x7 negatives I have left are in one of the drawers, too. 8x10 are in 8x10 page protectors from the office supply place, then stuck into binders like 35mm. I don't have a tracking system: every couple of years I go through a stack I haven't see lately and throw out the obviously really, really awful ones. I always find something or two which I want to print or reprint, and going through them occasionally reminds me of what I have and (approximately) where it's at.

    Mike
     
  7. Nigel

    Nigel Member

    Messages:
    148
    Joined:
    Nov 5, 2006
    Location:
    Toronto, Can
    Shooter:
    Medium Format
    I suppose that being negatives, they are arranged in descending order?
     
  8. jd callow

    jd callow Moderator Staff Member Moderator

    Messages:
    8,003
    Joined:
    Jan 31, 2003
    Location:
    Milan
    Shooter:
    Multi Format
    negs and contacts are stored in 3 ring binders by subject or client. I use Jason's method of equipment storage along with a garage sale dresser. Back when in Detroit I used large rubbermaid or similar storage bins. Digital files are held on hdds that are mirrored and backed-up (quad redundancy). Current work is held on stripped/mirrored drive set (fast and redundant, labeled working), back-ups are to a mirrored drive (redundant only). Work which is not in development, but needs to be available is held on a mirrored drive set (redundant only labeled ongoing) and backed-up to another mirrored set. HDD are so cheap its silly not to have everything protected. As my back-up fills up I migrate the ongoing or working drives to the back-up blob of disks and replace them with new hdds. Or at least that is the plan, I've yet to run out of space since implementing it. The hole I have in my system is that old stuff resides only on back-up.
     
  9. David Brown

    David Brown Subscriber

    Messages:
    3,595
    Joined:
    Feb 16, 2004
    Location:
    DFW, Texas
    Shooter:
    Multi Format
    If you meant Excel, yes, that. :smile:
     
  10. DWThomas

    DWThomas Subscriber

    Messages:
    2,899
    Joined:
    Jun 13, 2006
    Location:
    SE Pennsylvania
    Shooter:
    Multi Format
    I do make use of Excel. All new negatives go into pages in ring binders. Old negatives piled in a box are slo-o-o-owly migrating in that direction.

    Physical equipment -- I'll have to get back to you. :D


    DaveT, whose abode looks like a large walk-in closet!
     
  11. benjiboy

    benjiboy Subscriber

    Messages:
    8,530
    Joined:
    Apr 18, 2005
    Location:
    U.K.
    Shooter:
    Multi Format
    All my negs go in ring binders in gasline file sheets opposite the contact sheet, so they are easy to identify quickly, my equipment is kept in two locked filing cabinets, the records are on Microsoft Excel.
     
  12. eddym

    eddym Member

    Messages:
    1,927
    Joined:
    Jan 22, 2006
    Location:
    Puerto Rico
    Shooter:
    Multi Format
    Just a simple log book (MS Works database) in which I record the date, film, camera, lens, subject, and processing if B&W. I number the films according to month, date, and sequence number for the month. The first roll I shoot this month will be #1008-1.

    I file the negatives in PrintFile sheets, with the corresponding contact sheet behind them, in an archival 3-ring box from Light Impressions.

    I also keep another log book of "fine art" prints that I have made from each negative, so I can track the printing and sales records for each one. I don't do that for commercial clients' prints.
     
  13. Claire Senft

    Claire Senft Member

    Messages:
    3,242
    Joined:
    Dec 7, 2004
    Location:
    Milwaukee, W
    Shooter:
    35mm
    FIFO