Rob,
I think that one thing that would greatly improve our enjoyment of these events would to select a venue with a private meeting room that we could hire. It shouldn’t cost more than the price of a pint each, and would mean that we will be able to converse, without resorting to shouting. The addition of decent lighting would help with the print viewing, but I’m sure that we can arrange that. What do you others think?
As for timing, I favour late September.